Guide to Applying for a Police Clearance Certificate in Guangzhou

This is a guide for people who are not citizens of China, regarding how to apply for a China police clearance certificate in Guangzhou, for purposes of immigration, employment or school admission. Police clearance certificate is alson known as certificate of no criminal record.

On March 1, 2019, a new regulation governing PCC applications in Guangdong came into effect. While the new regulation brings improvements with respect to streamlining the application process, it imposes a stricter requirement on Temporary Residence Registration Forms.

China does not have a national authority that issues police clearance certificates. Instead, local authorities in each city issue the certificates to residents of the city. Furthermore, each certificate only covers the period of your residence in the particular city, meaning you need multiple certificates to cover your entire stay in China if you lived in multiple cities. Guangdong Province becomes the only exception thanks to the new regulation, which provides that if you lived in multiples cities of Guangdong Province, you may apply for a single certificate covering your entire time in Guangdong Province.

Application Procedures

STEP 1: Apply to the Division of Exit and Entry Administration of Guangzhou Public Security Bureau for a Police Clearance Certificate

If you are unable to file the application yourselfves, you may appoint a third-party representative to act on your behalf. The processing time for most cases is 3 business days.

Contact info of the Division of Exit and Entry Administration of Guangzhou Public Security Bureau:

Address: Jiefang Nanlu 155 Hao, Yuexiu Qu, Guangzhou (In Chinese, 广州市越秀区解放南路155号)
Tel.: Unavailable. In-person inquiry only.
Office Hours8:30-12:00 and 14:00-17:30, Monday to Friday, closed during holidays.

STEP 2: Apply to Guangzhou Notary Public Office for Notarizing the Police Clearance Certificate

Contact info of Guangzhou Notary Public Office

Address: Dongfeng Zhonglu Yuexiu Chengshi Guangchang Nanta 10~12 Lou, Yuexiu Qu, Guangzhou 510030 (In Chinese, 广州市越秀区东风中路越秀城市广场南塔10~12楼 邮编510030)
Tel.: 020-83183060
Website: http://www.gz-notary.com/

Office Hours

9:00-12:30 and 14:00-17:30, Monday to Friday, closed during holidays.

Guangzhou Notary Public Office has one central office (with the address above) and four branch offices. It is recommended to make your application with the central office. The other branch offices may not be familiar with this particular notary application.

Upon accepting your application, the notary office will provide you with an acceptance notice. The processing time with the notary is about 10 business days. See a sample acceptance notice below.

Sample Acceptance Notice of Guangzhou Notary Public Office for applying for a police clearance certificate in Guangzhou.
sample Acceptance Notice of Guangzhou Notary Public Office

Application Requirements

Non-Document Requirements

  1. You must have resided in Guangdong Province for 6 months or more, evidenced by your Temporary Residence Registration Form(s); and
  2. You must not be of diplomatic status during the period you want the certificate to cover.

Required Documents

(a) Passports—Originals or Authenticated Copies

The original documents of your passports are always preferred. If original passports are unavailable and only copies are provided, the copies must be authenticated by a China Consulate/ Embassy.

(b) Temporary Residence Registration Form(s)

Your Temporary Residence Registration Forms (TRRF) will determine what periods of your residence will be covered by your police clearance certificate. If you never had a TRRF, your application will not be accepted. If you have some TRRFs but lost the others, you can only apply to cover the periods of your residence evidenced by the available TRRFs. The validity of a TRRF is typically the period beginning from the date of check in to the visa expiry date as shown in the below sample.

Sample Guangzhou Temporary Residence Registration Form required for applying for a police clearance certificate in Guangzhou.
Sample Guangzhou Temporary Residence Registration Form

(c) Power of attorney

A power of attorney is required if another person makes the application on your behalf. A power of attorney must be notarized (if you are in China) or authenticated by a China Consulate/ Embassy (if you are in a foreign county).

Conclusion

Regulations about China police clearance certificates are not inclusive in nature. And local authorities are given discretionary powers in practice. If you have an issue that is not covered here, please don’t hesitate to contact us.

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2 thoughts on “Guide to Applying for a Police Clearance Certificate in Guangzhou”

  1. Hi Pete, thanks for an informative article. I am applying for a US K-visa in India, and need to show a PCC for my stay in Guangzhou, when I was over the age of 16, from 2003-2005 & 2009-2013.

    I have two questions:

    1. Currently, I’m unable to find my TRRFs. Do you think it is possible to gather/get these original documents again from some agency in Guangzhou?

    2. Would this Power of Attorney document acceptable?https://drive.google.com/file/d/1XC8KA4RMtic8Yw-Lqs7O-Lo4e4Pksp3R/view

    Thank you. Warmly, Dhruv

    • Hi Dhruv,

      1. You should request the local police station which orginally registered you residnce to re-print your TRRFs. Please be prepared for the possibility that you may not get the TRRFs, because sometimes the local police doesn’t cooperate or the records have been deleted over time.
      2. The blank Power of Attorney looks Ok. Make sure you include all the matters that your agent is authorized to handle on your behalf.

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